Last Updated: 09.11.2024
1. Who We Are
At The Nihon Ken Shop (“we,” “us,” “our”), we are dedicated to protecting your personal data. We are part of Mika Josefine B. Hætta, a sole proprietorship, organization number 917113459, based at Støleveien 108, 4887 Grimstad, Norway.
2. What Data We Collect
We collect various types of data to provide and improve our services:
- Personal Information: Name, address, phone number, email, and payment details.
- Account Information: Details provided when you create an account, such as your username.
- User-Generated Content: Information shared through product reviews and comments.
- Usage Data: IP address, browser type, and site usage via cookies.
- Communication Data: Information from emails, messages, or support requests.
3. How We Collect Your Data
- Direct Collection: Through account registration, order placement, newsletter sign-ups, product reviews, and direct contact forms.
- Automatic Collection: Via cookies and tracking technologies when you use our website.
- Compliance Tools: We have systems in place to facilitate GDPR-compliant data handling, such as consent management and tools for data access and deletion.
4. Why We Collect Your Data
We collect and use your data for the following purposes:
- Order Processing: To fulfill your orders and handle payment.
- Customer Communication: For updates related to orders and responses to inquiries.
- Marketing and Newsletters: To send promotional emails if you have opted in.
- Website Functionality and Improvement: To analyze site traffic and improve user experience.
5. Who We Share Your Data With
We only share your data with trusted partners to fulfill our services:
- Payment Providers: Stripe (privacy policy), PayPal (privacy policy) for secure transaction processing.
- Print-on-Demand Partners: Printful (privacy policy) and Lulu Press Inc. (privacy policy) for product production and shipping.
- Web Hosting and Security Providers: Secure hosting for data storage and protection.
- Shipping Services: Shipping information shared as needed through Printful and Lulu’s partners based on your location.
6. How We Use Your Data
We use your data to:
- Operate and manage our website efficiently.
- Personalize and improve user experiences.
- Process orders and maintain customer relationships.
- Display user-generated content such as product reviews.
- Comply with GDPR by utilizing robust data handling tools for export and deletion requests.
7. How We Protect Your Data
We take data protection seriously and use multiple strategies to safeguard your personal information:
- Technical Safeguards: SSL encryption and secure servers to protect your data.
- Enhanced Security Layers: Additional security tools and measures to monitor and protect against threats.
- Access Controls: Restricted access with two-factor authentication (2FA) to secure administrative data access.
- Regular Checks: Periodic internal audits and reviews to maintain security standards.
8. Your Rights Regarding Your Data
You have several rights under GDPR and other relevant data protection laws:
- Access: Request your personal data.
- Correction: Correct any inaccurate data.
- Deletion: Request data deletion.
- Objection: Object to data processing.
- Restriction: Request limited processing of your data.
- Portability: Receive your data in a commonly used format.
To exercise these rights, contact us at privacy@nihonkenshop.com. Our systems support GDPR-compliant requests for data access and deletion.
9. How Long We Retain Your Data
We retain your data only as long as necessary for the purposes outlined and to comply with legal requirements. Records related to transactions are kept for at least 5 years for compliance with Norwegian tax laws.
10. International Data Transfers
Data may be transferred outside the EU/EEA to fulfill orders through our partners. These transfers are protected by strict contractual agreements and compliance with GDPR.
11. Compliance
We comply with the GDPR, Norwegian data protection laws, and any applicable international regulations, ensuring your data rights and privacy are safeguarded.
12. Cookies and Tracking Technologies
We use cookies and similar technologies to improve your browsing experience and analyze site traffic.
- Managing Your Preferences: You can manage your cookie preferences through your browser settings or our website’s consent banner.
- Tracking Tools: Data collected through these tools helps us enhance user experience and tailor content to your interests.
13. Contact Us
For questions or concerns regarding this privacy policy, please reach out:
The Nihon Ken Shop
Støleveien 108, 4887 Grimstad, Norway
Email: privacy@nihonkenshop.com
14. Policy Updates
This policy may be updated as needed to reflect changes in our data practices or legal requirements. Significant changes will be communicated via our website.